Production & Stage Manager

GREAT Theatre / Waite Park, MN

GREAT Theatre Job Description

Position Title: Production & Stage Manager

Status: exempt/salaried

Reports to: Executive Director

Supervises: Costumer, Costume Shop Manager, Assistant Stage Managers & Crew

About GREAT Theatre

Great River Educational Arts Theatre (GREAT) is a professional community theatre that provides dynamic on-stage programming and innovative off-stage educational outreach throughout central Minnesota. By reaching more than 70,000 people each year, GREAT strives to ensure everyone has access to the transformative power of the arts.

GREAT is committed to attracting and retaining employees with varying identities and backgrounds. We aspire to create a team that represents the diversity of our community while creating a space that encourages and embraces inclusiveness, equal opportunity, and respect. Additionally, we are committed to anti-racism through ongoing and consistent action, moving with urgency while identifying both immediate and long-term strategic actions, both as individuals and collectively as an organization.

Position Summary

As the Production & Stage Manager you are responsible for all aspects of show production ensuring a high quality and safe production process that puts people first. You’ll be responsible for the scheduling, budgeting, contracting and execution of all aspects of physical production, including scenery, lights, costumes, props, paint, sound, and projections for all productions, camps and events; advancing GREAT’s commitment to equity and diversity in its production and design staff; stage managing our large scale musicals and overseeing a team of stage managers; and ensuring the production culture is positive, efficient, inclusive, educational, and collaborative.

Job Functions 

As the production manager, you’ll get to:

  • Collaborate with the leadership team to develop the season schedule for all  programming.
  • Facilitate clear communications throughout the production process acting as the primary liaison between the production teams and GREAT’s production and administrative staff.
  • Oversee all technical aspects of show production including production meetings, load-ins/load-outs, rehearsals, build schedules for sets, props, costumes, etc.
  • Oversee, monitor, and evaluate the design process of all shows working with designers to creatively solve all technical and financial challenges.
  • Prepare contracts, collect tax forms, process and sign timesheets and handle the initial paperwork for including Workers’ Compensation for all production and artistic personnel.
  • Lead all production and post show reflection meetings.
  • Attend all technical rehearsal, opening nights, parent/cast meetings and staff meetings as needed.
  • Recruit, teach, schedule, evaluate and appreciate a large, diverse pool of volunteers to ensure that all activities are kept professional and appropriate to the mission of GREAT.
  • Manage and monitor department budget including approving all production-related expenses such as stipends, production budgets, travel and rentals (in coordination with Finance Director).
  • Manage all scheduling of all theaters and rehearsal studios and shops.

As the lead stage manager, you’ll get to:

  • Stage manage five large scale productions each season including recruiting, teaching, scheduling, evaluation and appreciating paid and volunteer crew members (i.e assistant stage managers, running crew, wardrobe, ushers, interns and technicians).
  • Supervise, schedule, train, and manage the stage management team for our Learning Lab Theatre productions and events with community partners.
  • Teach Stage Management as part of a new Technical Theatre Degree program in partnership with the St. Cloud Technical and Community College beginning in Fall 2021.
  • Ensure safety and security of facilities, equipment and people while in production.

As part of the leadership team, you’ll get to:

  • Serve as leader advancing our mission, vision and beliefs including our EDIJ plan.
  • Facilitate facility and tech rentals for GREAT space and productions as first point of contact.
  • Coordinate special event technical needs and logistics, including summer theatre camps.

This might be the job for you if:

  • You have program and project management experience with ideally three or more years in theatre production/arts
  • You are an excellent communicator, strategic thinker, and creative problem-solver
  • You enjoy teaching and working with volunteers and community members who have diverse backgrounds and skill sets
  • You have the ability to organize, multi-task, and prioritize effectively in a fast-paced and creative environment
  • Improving processes and leading others brings you joy and motivates you
  • You have the ability to collaborate with several teams at once, and you have no problem managing multiple initiatives simultaneously
  • Computers do what you say. You learn new systems quickly and are confident with microsoft office suite, google, project management software such as Basecamp
  • You have community leadership and networking experience
  • You thrive working both independently as well as a contributing member of a team and support GREAT’s values and operating procedures
  • You don’t mind adapting your schedule according to the needs of the season including working nights and weekends

As an employee of GREAT you’ll receive:

  • Competitive equitable compensation with annual opportunity for raises
  • Flexible work schedule
  • Volunteer pre-tax contribution to Simple IRA plan with up to a 3% company match
  • Health reimbursement for qualified health expenses up to $2000 annually
  • 80 hours PTO accrued bi-weekly to enjoy time away from work and life balance with increases of 16 hours annually after each year of service
  • 8 paid holidays (6 federal plus 2 floating)
  • 4 hours paid volunteer time at another organization
  • Comp tickets to shows and camp/class registrations
  • A fulfilling and fun work environment with a diverse team committed to transforming lives through the power of the arts

This job description is not meant to be all-inclusive. Employees may be asked to perform other related duties in order to meet the ongoing needs of GREAT.

If you have any questions about the job or process for hiring please reach out to Dennis Whipple, Dennis@GreatTheatre.org, 320.258.2787. Learn more about GREAT Theatre at www.GreatTheatre.org.