Outreach Coordinator

Compensation

$37,500 - $45,000 DOE

APPLY AT: https://airtable.com/shrHvNjBzjMFwrG7b

Summary
This position is primarily responsible for assisting the Director of Education with outreach coordination of BHP Education Programs and providing administrative support for other BHP programs as needed. The Outreach Coordinator assists with: Dakota Players children’s theatre touring company, BHP Jr. Performing Arts Camps for youth, and the Expanding Stage programs which focus on inclusivity and accessibility in theatre for all ages and abilities. A moderate degree of creativity and latitude in problem solving, delegation, communication, and negotiation is expected.

Organization Profile
Founded in 1946, The Black Hills Playhouse (BHP) is a region-wide theatrical service organization. Its mission is to engage diverse people and build stronger communities through artistically challenging, transformative, and inclusive performing arts experiences. The Black Hills Playhouse summer stock theater produces a 12-week season in an intimate 347-seat proscenium theater located in Custer State Park in the Black Hills of South Dakota. Additional educational programs based out of Sioux Falls, SD serve people throughout the state through children’s theatre tours, summer performing arts camps, and all-ability programs including classes and theatre productions.

This position is located in Sioux Falls, South Dakota. Salary Range: $37,500 – $45,000 DOE

Tour Responsibilities:

• Manage booking of education program activities
• Develop/maintain relationships with clients & stakeholders
• Discover client/community needs to arrive at best program opportunities
• Manage tour schedules and calendars
• Create contracts and invoices
• Enter data into software and maintain client files
• Reserve weekly housing for tour professionals
• Allocate, track, and report on Statewide Services grant funding
• Meet profit and sales targets

General Responsibilities:

• Engage communities with BHP programs
• Assist the Education Director with committee, board, and funding reports
• Manage project budgets and schedules
• Manage freelance staff for various projects
• Manage program calendars
• Providing production support
• Create/maintain databases in Airtable, Docusign, and Google
• Perform administrative duties: i.e. filing, typing, copying, binding, scanning, supply inventory
• Exhibit professional communication via phone, e-mail, and mail
• Evaluate social media efficiency and analyze trends
• Write and edit program and promotional content for social media, website, marketing materials, and press releases

OTHER DUTIES AS ASSIGNED

Qualifications

• Theatre Education / Applied Theatre / Theatre Administration
• Bachelor’s degree from an accredited college/university or equivalent, documented life/work experience
• Strong prioritization skills, with an affinity for multitasking, and an eye for details in fast-paced environments
• Reliability: responsive, available, and present
• Self-motivated: always looking for ways accomplish tasks most efficiently; forward-thinking planner; ability to work independently without immediate supervision
• Ability to interact, communicate and negotiate professionally & effectively
• Excellent writing skills, oral communication skills, and presentation skills
• Ability to interact in an effective and professional manner with a wide variety of people, including Education Director, Executive and Artistic Directors, Board of Directors, donors, staff, volunteers, and the general public

Priority Given

• Ability to move about the office and lift up to 30 pounds
• Experience with Google suite
• Experience with graphic design/social media
• Experience with various sound/video editing softwares, and Mac programs
• Ability to juggle rapid inquiries and requests with grace
• Additional skills and interests such as music, dance, technical theatre, etc.

Reports to: Education Director

Hours: This salaried position is designed for 40 hour/wk with some flexibility during periods where more time is needed. Occasionally evening and weekend work will be involved and travel as necessary. This is a full time, year-round position.

Benefits: Includes paid time off as needed and when possible, flexibility to maintain work/life balance as possible, ability to attend regional performing arts events, use of technology as needed, HRA health reimbursement account.

Employment Equity Statement
The Black Hills Playhouse strongly encourages women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, and veterans to apply or audition. We are an equal opportunity employer and applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, medical condition, or any protected category prohibited by local, state, or federal laws.