Grant Writer/Development Associate
Oregon Children's Theatre / Portland, OR05.23.19
THE ORGANIZATION: The mission of Oregon Children’s Theatre is to create exceptional theater experiences that transform lives. We believe theater and storytelling can educate, empower, inspire, and entertain in remarkable ways. Our vision is that all children, families, and communities have opportunities to learn and grow through theater and the arts. We approach all our work with respect for the intelligence and creativity of children.
OCT is the region’s largest non-profit performing arts company for young audiences. For 30 years, we have provided professional arts and arts education programs in Oregon & SW Washington. Over a typical season, we reach over 124,000 children and families through stage productions, school performances and residencies, and theater classes. Applicants are encouraged to visit our website (www.octc.org) to learn more about our mission and programs.
ADVANCING EQUITY: Oregon Children’s Theatre believes communities are stronger when they are diverse, and we are committed to building a creative and dynamic workplace with that in mind. We are an equal opportunity employer and strive to promote equity in our hiring practices inclusive of race, national or ethnic origin, religion, class, age, gender identity, sexual orientation, and disability status. We recognize that Oregon Children’s Theatre has been historically staffed by predominately white and non-disabled people. We especially encourage applications from those who bring us new perspectives and lived experiences, candidates of traditionally underrepresented identities, and those who will be an active partner in our goals of equity, diversity, and inclusion. We welcome requests for accommodations during the application or employment process.
LOCATION: Portland, Oregon. The Oregon Children’s Theatre office is at 1939 NE Sandy Blvd with some work at other locations for various meetings, events, and show related activity.
COMPENSATION: Full-time/Year-Round exempt position with a salary range starting at $40,000 based on prior experience and qualifications. Benefits include medical and dental insurance (starting first full month), vacation, package, 401(k), an encouraging and flexible work environment, training, and career growth opportunities.
DEADLINE: Applications are due Friday, June 14, 2019. We encourage you to apply early. We will begin reviewing applications as they come in. You will hear from us about an interview by June 21st.
JOB START DATE: We hope to make an offer by July 12th and have someone in the role no later than July 29th.
TO APPLY: E-mail a cover letter detailing why you think you’d do well in this position, along with a resume outlining your experience and qualifications. PUT ALL DOCUMENTS IN ONE PDF and email to Jessy Friedt at firstname.lastname@example.org with subject line “Grant Writer/Development Associate Application: [Your Name]”
References will be requested if you are a finalist for the position.
POSITION DESCRIPTION: Oregon Children’s Theatre (OCT) is hiring a Grant Writer/Development Associate who will be an important member of a three-person collaborative team. They will apply their skills in grant writing, communications, board support, and solicitation in support of the organization’s mission. The position is directly supervised by the Development Director, provides support for the Managing Director and Artistic Director, and collaborates with OCT’s Board of Directors, Marketing Team, and many other internal and external constituents.
The Grant Writer/Development Associate can expect to work on average 40 hours/week. Hours are flexible, but primarily will fall between 9am – 5pm, Monday-Friday. Hours are variable, and will include some weekends, evenings, and holidays as needed.
Institutional Giving: Supports OCT’s grant and sponsorship funding by writing letters of inquiry, proposals, and reports as required by foundation, government, and corporate grants. Communicates with program officers and trustees as needed to discuss projects and proposals. Researches potential new funding sources and maintains the grant calendar. Works with other departments to compile quotes, statistics, and effectively communicate deadlines. Works closely with staff to track stated outcomes, recognition requirements, and other follow up related to grant funding. Collaborates with Managing Director and Development Director in determining proposal and project strategies.
Development Communications: Responsible for creating content for fundraising campaigns, acknowledgement letters, invitations, sponsorship proposals, development ads in the playbill, donor inquiries, and other outward facing development communications needed by the department.
In-kind Solicitation: In coordination with the Development Director and Board/Committee volunteers, helps to secure in-kind donations from businesses and individuals to support development activities throughout the year.
Leadership and Board Support: Provides support for the Managing Director, Artistic Director and Board of Directors, including communications, organization, and scheduling. Attends board meetings, creates and shares meeting minutes, helps the board and committee members with ticket reservations, group visits to the theater, and other special requests. Keeps the Board of Director’s documents current on the online board portal. During the upcoming year, assists the Artistic Director Search Committee with their administrative needs through the recruiting and selection process.
E-Communications: Writes development blogs, posts, updates, and appeals for OCT’s e- communications which include Facebook, Instagram, email, and the OCT website. Keeps development web pages up-to-date and provides material for marketing to post.
Corporate Giving: In coordination with Development Director, builds on the current Corporate Giving program and participates in solicitations as needed.
Donor Relations: Works in tandem with development team to keep our donors thanked and informed about the impact of their support. Create strategies to involve donors and prospects more closely with OCT.
Event Support: Supports the development team on a variety of tasks related to donor events and is expected to be at those events throughout the year. Includes some evenings and weekends.
The successful candidate will demonstrate the following experience and skills:
• Writing and Communications:
o Experience writing or communicating for nonprofits or similar organizations. Grant writing experience highly preferred. We recognize that many transferable skills from other experiences may be relevant and encourage the applicant to highlight those in their cover letter and resume. o Ability to absorb new information quickly and convey both meaning and appropriate tone/voice in writing. o Ability to write persuasively and creatively in a variety of mediums and styles. o Experience writing in a collaborative setting in which many voices and edits may be incorporated into redrafting.
• Organizational Skills:
o High level of motivation and personal standards around the quality and timeliness of their work. o Comfort and demonstrated success in managing multiple tasks and projects independently and simultaneously. o Flexibility to work in an environment where priorities shift and there are many urgent deadlines. o Professional commitment, capacity, and willingness to attend to details. o Ability to think ahead, problem-solve and ask for clarification when needed.
o Comfort in working with customer relationship databases, and computer proficiency
[MS Office Suite and Outlook]
o Passion for serving children and families, and commitment towards Oregon Children’s Theatre’s mission.
o Commitment to ongoing anti-racist and anti-oppression work both personally, organizationally, and as it relates to philanthropy.
o Desire and ability to deliver an elevated level of customer service to our patrons, community members, and colleagues. o Ability to jump in where needed and take on tasks not necessarily a part of the job description.
o Eagerness to work as a team player in a collaborative office in which everyone is involved with the basic work of the company.