Facilities Coordinator

Imagination Stage / Bethesda, MD

POSITION: Facilities Coordinator

REPORTS TO: Director of Operations

FLSA STATUS: Exempt

POSITION STATUS: Full Time

 

JOB SUMMARY

Imagination Stage, located in Bethesda, MD, is hiring a Facilities Coordinator. The Facilities Coordinator’s primary responsibility is to support the Director of Operations in supporting and maintaining the facility operations of Imagination Stage’s 45,000 sq ft facility in Bethesda, MD, and 5,500 sq ft warehouse in Beltsville, MD. This position serves as the primary point of contact and administrator for facilities vendors and rental clients. The Facilities Coordinator will also support staff in every department of the organization and ensure that the building meets the ongoing programming needs of the organization. While primarily a weekday daytime position, the Facilities Coordinator must be able to work occasional nights and weekends for all-staff events, facility rentals, and emergency responses. The Facilities Coordinator reports directly to the Director of Operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

FACILITIES (75%) 

  • Update and maintain the building schedule (Skedda) and communicate and coordinate all requests and changes with other departments
  • Schedule and coordinate service calls for facilities vendors and serve as a point of contact for onsite work including but not limited to HVAC, electrical, plumbing, telecom, water, fire, IT, elevator, waste management, pest control, and cleaning services
  • Maintain and update emergency response plans, and assist in training staff and running drills
  • Issue, track, and maintain equipment and building access fobs to other staff
  • Train other full time and part time staff in basic building opening and closing procedures
  • Schedule and coordinate quarterly, semi-annual, and annual building inspections and certifications with outside vendors and authorities
  • Track, order, and restock inventory of building supplies (first aid, cleaning supplies, light bulbs, etc)
  • Serve as a one of the emergency contacts for the building outside of working hours (i.e. responding to calls from alarm company)
  • In conjunction with Director of Operations, monitor building security

RENTALS (25%) 

  •  Serve as primary point of contact for facility rental requests
  • Actively advertise and seek new rental clients
  • Identify clients’ rentals needs and coordinate with internal departments to secure space, equipment, and staff for rentals
  • Serve as host and liaison for rental events
  • Assist Director of Operations in identifying and hiring staff to run rental events
  • Create contracts, generate invoices, and receive, process, and monitor payments for rentals

QUALIFICATIONS 

  • Bachelor’s Degree in relevant field OR equivalent work experience
  • Prior experience working for nonprofit or arts organizations preferred
  • Basic understanding of building mechanical systems
  • Ability to troubleshoot and independently solve complex problems
  • Proficiency in Microsoft Office or Google Workspace and the aptitude to learn new software applications
  • Demonstrated ability to manage multiple projects at once
  • Strong verbal and written communication skills
  • Ability to work independently and as part of a team
  • Ability to communicate internally and externally in a professional manner preferred
  • Experience in customer service preferred
  • Driver’s license preferred
  • Commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA) initiatives and values

PHYSICAL DEMANDS 

While performing the duties of this job, the employee is regularly required to sit and talk and hear. The employee is frequently required to use their hands and fingers to reach for and feel equipment while troubleshooting/problem-solving. The employee must occasionally lift and/or move up to 40 pounds. Reasonable accommodations may be made to enable individuals to perform the essential functions of the position.

COMPENSATION 

  • Salary Range: $36,000-$38,000 (depending on experience)
  • 100% coverage for HMO individual insurance
  • Paid Time Off: 10 vacation days; 7 personal days; 7 sick days; 16 paid holidays
  • Transit/Parking benefit (paused until onsite work resumes)
  • Generous free and reduced priced tickets, classes, and summer camps

TO APPLY 

Applications must include a resumé, a list of 1-3 references, and an additional submission that expands on your experience and why you would be a good fit for this position. This submission can take the form of a cover letter, video essay, etc. Please upload your application materials using this form.

Imagination Stage celebrates diversity and is committed to creating an inclusive workplace that values members of our whole community. We strongly encourage applicants from all backgrounds to apply.