EVENTS MANAGER (FULL-TIME)

Compensation

Annual Salary Range: $40,000–$50,000

Organizational Overview
The mission of The Children’s Theatre of Cincinnati (TCT) is to educate, entertain, and engage audiences of all ages through professional theatrical productions and arts education programming. We fulfill our mission through three primary programs:

• TCT MainStage at the Emery Theater
• TCT On Tour
• TCT Academy

Vision: To awaken a lifelong love of theatre in children and the young at heart.

Core Beliefs:
We believe in the power of theatre to enrich lives and create deeper understandings of people, cultures, and perspectives.
We believe our audiences deserve high-quality experiences that are rich with wonder, honesty, compassion, joy, and wisdom.
We believe the arts and education are not mutually exclusive.
We believe the art we create must reflect the community we serve.
We believe in the power of integrated arts education to enrich our lives and our communities.

Position Overview
The Events Manager is new position within the growing TCT non-profit organization. A cross-functional leader focused on building and managing earned revenue opportunities with TCT’s assets, the Events Manager’s primary focus will be facility rentals, coordination of future presented/touring productions, and the management of external partnerships who may utilize TCT assets or spaces on an ongoing annual basis.

This role will lead the coordination of venue rentals at both TCT’s Red Bank Road facility and the Emery Theater, oversee the rental and licensing of TCT assets, (scenic, costumes, props, and scripts) and manage the advancement and communication for outside presented productions in the future.

The ideal candidate is highly organized, communicative, and collaborative—equally comfortable hosting clients, managing contracts, coordinating with food/beverage services, management of cleaning schedules, staffing volunteers and contractors for rentals/special events, and ensuring logistics align with the goals of our clients who rent TCT’s assets and spaces.

This position reports to the Associate Artistic Director and works closely with the Production, Artistic, Education, Marketing, Operations, and Patron Services teams.

Key Responsibilities
Facility & Venue Rentals

• Act as the lead contact for all rental inquiries at the Emery Theater and Red Bank Road facility.
• Manage all rental communications, proposals, contracts, scheduling, staffing coordination, and follow-up for facility use.
• Work cross-departmentally to ensure rental events are staffed, well-supported, logistically sound, and mission-aligned.
• Maintain a clear and current master calendar in collaboration with the Director of Production, Artistic Director, and Operations Manager.
• Expand community engagement and earned income through targeted outreach to new rental clients and repeat business.

Creative Asset Rentals (Costumes, Props, Scenic, Scripts)

• Oversee the inventory, promotion, and rental of TCT’s artistic assets, including set pieces, costumes, props, puppets, and licensed educational materials.
• Develop and implement rental policies and systems for security, returns, damage deposits, and insurance.
• Maintain accurate inventory records and a user-friendly online catalog or database.
• Coordinate with internal departments to ensure available assets are not in use for TCT programs before confirming rentals.

Presented Productions

• Serve as the primary point of contact for presented productions or any external shows performing at the Emery Theater or The Showtime Stage.
• Coordinate advance communications with producers and tour managers, ensuring the appropriate TCT departments are looped in.
• Support the successful execution of touring performances in collaboration with technical, marketing, and patron services staff.

Licensing and Royalty Management

• Work with the Artistic Director and CFO to track licensing agreements and royalty reporting for all TCT-generated or acquired content across MainStage, On Tour, and Academy.
• Coordinate with the Artistic and Education teams to ensure proper rights are secured in a timely manner.
• Maintain positive relationships with licensing agencies and monitor compliance with contract terms.

Qualifications
Required

• 3–5 years of experience in theatrical operations, venue or event management, general management, or rentals
• Strong communication, negotiation, and customer service skills
• Experience with contracts, scheduling, and financial tracking
• Familiarity with theatrical production processes and language
• Ability to manage multiple projects simultaneously with a high degree of detail and follow-through
• Comfortable working independently while also collaborating across departments
• Flexible schedule with availability for some evenings and weekends

Preferred

• Bachelor’s degree in Arts Administration, Theatre Management, or a related field
• Prior experience managing rentals, coordinating food/beverage services, and resetting of facility after events.
• Familiarity with digital inventory tools, or event scheduling platforms TCT may integrate into their operations.
• Valid driver’s license

Work Environment & Physical Demands

• Ability to move between venues and storage locations
• Lift and move items up to 50lbs occasionally
• Navigate backstage, warehouse, and office environments
• Occasional nights and weekends required for events or rental facilitation

Compensation & Benefits

• Annual Salary Range: $40,000–$50,000
• Health, vision, and dental benefits available after a waiting period, partially subsidized by TCT
• 403(b) retirement plan with employer match eligibility after one year of service
• Paid time off and a generous holiday schedule
• Opportunities for professional development and creative collaboration within a mission-driven organization

To Apply
Please send materials that best reflect your qualifications (resume, cover letter, video introduction, portfolio, etc.) to submissions@tctcincinnati.com with the subject line: Events Manager 2025.
We welcome applicants from all backgrounds and strongly encourage candidates from historically underrepresented groups to apply. No phone calls, please.