Education Administrator

New York City Children’s Theater / New York, NY


$25 per hour for 15 hours/week

About New York City Children’s Theater

New York City Children’s Theater (formerly Making Books Sing) is a nonprofit organization that promotes children’s literacy and social development through sustainable, accessible professional theater productions and arts-in-education programs. We reach children and their communities with a wide range of programming, including full-scale productions, small touring shows, interactive workshops and in school residencies, and engage with them in traditional theater spaces, school auditoriums, classrooms and cultural venues in their neighborhoods. We demonstrate that engaging young people in the arts has a positive impact on their cognitive, emotional and social development, and furthers a lifelong appreciation of the arts.

For more information about the organization and the education programs, please visit

New York City Children’s Theater seeks a part time Education Administrator to start June 1st, 2024. This individual will be a crucial member of an innovative education department that uses theater and music to inspire and educate children in grades Pre-K-5th. Our programs, facilitated by a roster of over 35 talented Teaching Artists, serve an average of 60 elementary schools, community centers, and homeless shelters throughout New York City’s five boroughs. Current programs include an inclusive theater and music residency program, a bilingual, Spanish and English, multi-sensory touring musical designed for students with disabilities and the very young, theater and music programs correlating to our professional theater productions, and two interactive anti-bullying theater workshops.

The Education Administrator will provide administrative support to the Education Department. The Education Administrator reports directly to the Director of Education and assists in managing a roster of 35 part-time teaching artists. The ideal candidate is an experienced and passionate arts administrator.

Responsibilities include but are not limited to:


  • Assist in planning and maintaining detailed program schedules for residencies and workshops in approx. 50 schools, community centers, and homeless shelters per year
  • Create and maintain important education documents (i.e. stock language explaining education programs, letters to new schools, sample program breakdowns, invoice documents)
  • Upkeep of education residency calendars and corresponding paperwork for schools and community partners
  • Review and Support Teaching Artists’ curriculum and lesson plans
  • Provide support (on an as-needed basis) at mainstage shows and public programs
  • Fields inquiries about partnerships via phone or by email
  • Assist in assessment and grant writing duties with Director of Education and Development team



  • Bachelor’s Degree in Theater or Related Field, or equivalent professional experience
  • Experience in arts administration
  • Excellent communication, interpersonal, and organizational skills
  • Ability to be flexible
  • Ability to handle multiple projects in a collaborative environment
  • Commitment to Equity, Diversity, Inclusion and Accessibility
  • Experience using PC based Microsoft Office Programs (Word, Excel, PowerPoint)
  • Experience using G-suite
  • Experience using Dropbox
  • Ability to work a flexible schedule, occasional nights and weekends required

Preferred but not required:

  • Experience in 2-3 years in administrative support of arts education or related programming
  • Experience as a Teaching Artist in educational settings (elementary school preferred) and non traditional settings with diverse groups of young people
  • Experience in curriculum development
  • Experience working within the NYC Department of Education System
  • Experience working with students with disabilities
  • Bilingual

Salary: $25 per hour for 15 hours/week. Position runs year-round, part-time, beginning June 3rd, 2024.

To Apply:
Please submit a resume, and cover letter OR short video that explains your relevant arts administration and/or Teaching Artist experience and interest in the position. Please send materials via email with the subject line “Education Administrator” to Director of Education, Madeline Calandrillo, at Applications will be accepted through Friday, May 24th.

At New York City Children’s Theater, it is important for our staff to be reflective of the student population we serve. Therefore, we strive to create a diverse workplace and are proud to be an equal opportunity employer. In addition, our organization values professional development, and fosters our community in order to create future leadership opportunities. Applicants from populations historically underrepresented in the theater field are strongly encouraged to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.