Education Administrative Assistant

Compensation

$22/hr

Charleston Stage is seeking a highly organized, detail-oriented Administrative Assistant to support the daily operations of our Education Department. This part-time position plays a vital role in ensuring the smooth administration of classes, camps, residencies, and outreach programs that serve thousands of students each year.

The ideal candidate is a proactive self-starter who thrives in a fast-paced, arts-focused environment and enjoys balancing administrative tasks, customer service, and creative support.

Key Responsibilities
Administrative & Program Support

• Provide comprehensive administrative support for the Education Department, including scheduling, data entry, document management, and general office coordination.
• Serve as a primary point of contact for families, teaching artists, and staff regarding education programs.
• Assist with program logistics for classes, camps, residencies, and special events.

Registration & Database Management

• Manage program registration and enrollment using Jackrabbit.
• Maintain accurate student, family, and program records.
• Process payments, refunds, rosters, waitlists, and reports as needed.
• Troubleshoot registration issues and provide excellent customer service to families.

Materials & Communications

• Create and update education materials, including class descriptions, schedules, handouts, rosters, internal documents, and reports.
• Assist with drafting and distributing emails, newsletters, and other program communications.
• Support the preparation of materials for teaching artists and students.

Marketing & Social Media Support

• Assist with education-related marketing efforts, including social media content creation and scheduling.
• Collaborate with Education and Marketing staff to promote classes, camps, and special programs.
• Help gather photos, videos, and content from education programs (as appropriate).

General Support

• Support Education Department projects as assigned.
• Assist with on-site support during peak program times as needed (occasional evenings or weekends may be required).

Qualifications

• Previous administrative or office support experience required.
• Experience with registration or database systems (Jackrabbit, ConnectTeams).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace
• Comfort with social media platforms (Instagram, Facebook, etc.).
• Ability to manage multiple tasks and meet deadlines.
• Interest in arts education or nonprofit work strongly preferred.
• MUST be a self-starter and able to work independently.

Schedule & Compensation

• Part-time position working approximately 25 hours per week.
• Hourly rate of $22 per hour.
• This position is non-exempt and not eligible for Charleston Stage health benefits.
• Schedule may include occasional evenings or weekends during peak programming periods.

To apply, please send a letter of application, resume and three references to rcoppel@charlestonstage.com.