Development Coordinator

Seattle Children's Theatre / Seattle, WA

Position Title: Development Coordinator
Department: Development
Reports To: Annual Fund Manager
Classification: Regular/Full-time/Non-Exempt

About SCT: At SCT we are working to become an anti-racist organization, as such we value a diverse workforce and inclusive culture. We are committed to diversity in all areas of our work and strive to build a staff, board and programming that reflects the diversity of the United States, as well as the global society in which we live. We strongly encourage candidates from communities that have historically been excluded from the Theatre and Theatre for Young Audiences (TYA) field.
Since its inception in 1975, the Seattle Children’s Theatre (SCT), has served more than 4 million children through professional theatre and arts education in the Puget Sound region and beyond.

Seattle Children’s Theatre Mission Statement: To provide children of all ages with access to professional theatre, with a focus on new works, and theatre education.

Position Summary: Reporting to the Development Manager, the Development Coordinator plays a key role on SCT’s Development Team. Interfacing with each member of the Development team, our candidate will also work with donors, board members and cross departmentally to perform the critical duties necessary to attract, renew and retain donors and friends of SCT in service of the Theatre’s contributed income goal of roughly $2M annually.
This position is critical to the success of SCT’s fundraising efforts and will split time and energy among the following areas in equal measure: donor stewardship and gift entry, support to the work of our grants and corporate funding efforts and special events. Using the Tessitura Database to manage gift entry and donor stewardship activities, this position also serves as the principal liaison with the Finance Department for daily gift entry reporting, monthly reconciliation, and annual audit.
Like all positions at SCT, we take shared responsibility for the culture we build. As the Development Coordinator you will be expected to actively engage in all-staff meetings, SCT antiracism efforts, and the overall development of a healthy work culture.

Essential Duties and Responsibilities:

  • Donor data entry, donor acknowledgements, reporting, and tracking of gifts. Ensures database information is accurate.
  • Draft, update and process all donor acknowledgment letters and invoices.
  • Support development team by creating, updating and running regular reports to track success toward goals.
  • Follow and update departmental procedures and ensures data integrity by following a standardized protocol for data entry, maintenance, reports, and other data extraction.
  • Maintain development files and records, establishes, and maintains effective systems for both.
  • Provide administrative support for development office; processing mailings, scheduling meetings, preparing meeting agendas and materials as requested.
  • Serve as primary contact for opening nights, donor events and plays critical role in SCT’s annual fundraiser.
  • Develop and maintain positive and productive relationships with all volunteers, staff, vendors and contractors in a spirit of teamwork and collaboration.
  • Prepare appropriate materials for donor files, finance files, and batch files.
  • Administer corporate matching gift processes, interfacing with corporate giving institutions as the point of contact for issues, account set up, inquiries, and maintenance tasks.
  • Provide exceptional customer service to donors.
  • Participate in the development and implementation of development office planning efforts, including calendar and deadline tracking, policies and procedures, and monthly revenue reporting.
  • Manage Grants calendar to keep ahead of deadlines, work with DoD and Grant writer to update calendar and potential funding opportunities.
  • Other duties as assigned to assure successful operations.

Desirable Skills and Qualifications:

  • You will have administrative skill to handle complex projects and a deep dedication to theatre, education and the mission of reaching all the people in our community.
  • Ability to learn new programs, especially Excel, Word and database programs like Tessitura.
  • Cultural competency to work with individuals from diverse backgrounds.
  • Work in a team environment with minimal supervision.
  • Ability to work independently, be flexible, and manage multiple priorities.
  • Excellent written and verbal communication skills.
  • We seek someone with a deep commitment to theatre and SCT’s mission of reaching all people in our community and the skill to manage complex projects. Strong administrative skills are essential for this position. Flexibility, vision, energy, a collaborative approach and patience are other important qualities for someone in this position.

Physical Requirements & Work Environment: This role may start as a remote work position. As we ramp up onsite work, you will enjoy working in a dynamic, non-profit environment. Experience or interest in theatre or youth arts education is necessary. We require a full background check for all employees.

Salary & Schedule: The Development Coordinator is a full-time, non-exempt position. Starting hourly rate is $17.50/ hr. The work schedule is primarily weekdays, 9:00 am – 5:00pm, with occasional evening and weekend work required, particularly September – June. Benefits include generous health care, dental and vision plans, as well as vacation, tickets to SCT shows, and free or reduced tuition for SCT classes.

Application Procedures:

  • Please submit the following via email to Please include your last name and Development Coordinator in the subject line of your email. No phone calls please. Position is open until filled. Start date is flexible, Spring/Summer 2021.Please submit a statement that speaks to what excites you about taking on this role, as well as your approach to equity, diversity and inclusion. EDI is an important part of SCT’s mission, and we ask you to share the ways that imagine bringing EDI to your work. No ‘cover letters’ necessary.
  • Resume including at least three professional references

Additional Information: Seattle Children’s Theatre is committed to diversity in the workforce and is an equal opportunity employer. We do not discriminate in any employment decision based on race, color, creed, sex, religion, age, martial or veteran’s status, national origin, disability, sexual orientation, or any other basis prohibited by local, state or federal law.